The UDL Educational Technology Guide 2019-2020: Technology for Special Education

John F. O'Sullivan

Section 6 File Access


One of the biggest problems is being able to access files on the go. Today schools are file sharing, and less printing is taking place. The problem is that many students do their work on private Google accounts. Often times, School Google accounts do not allow sharing outside the domain. In English, you cannot often share documents from your private account back and forth with your school account. The other issues are that sometimes students forget to bring work into school. Not being able to find documents or using the wrong platform are common problems for students with executive function deficits. Good news is that you can find websites that can convert for free from one file format to another. This is not possible if you do not have the file. A good organization practice is having your students create access to their documents on their phone. I have seen students lose electronic files that I saw them create and finish. Spending a little time getting students to create access to documents on the phone will at least give you some options.

Google Drive Honorable Mention 

With so many schools using Google Suite, this is often the easiest and most user-friendly way to access files. I encourage everyone to put this app on your phone to access your files.

Chrome Remote Desktop

This Chrome extension enables you to access a computer remotely. This is very helpful when you need files from home on the go.

Splashtop 2 Remote Desktop

This is a highly rated app that allows you to access all of your files. The app is very popular and has been downloaded many times. 

Google Play

File Manager

This app organizes all of your files in one place. The app gets great ratings and has been widely downloaded.


This was the preferred option for iPad users at one point. It is still a good service to store and share files


This is Microsoft's file storage program. If your school uses Microsoft products, you can use OneDrive to store and share files.

FileBrowser - Access files on remote computers

This helps you to access remote files you have on your computer.


This program will allow you to access the files on your computer.

VNC Viewer - Remote Desktop

This is a popular remote access app for an Android phone.

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